Parish Administrator
Parish Administrator

Christ Episcopal Church Parish Administrator


 

Reports to: Pastor

Effective: Immediately

Status: 18 hours/week

Pay: Hourly, $20/hr

FLSA: Nonexempt

 

Job Summary

The Parish Administrator will provide administrative support for the Pastor, as well as maintain administrative functions within the Parish. In addition, the Parish Administrator will provide effective communication with the internal and external community and maintain the smooth operation of the parish office. All of these functions will help Christ Episcopal Church minister to its members and to the surrounding community. The days/office hours worked per week are flexible, and there is flexibility between what portion of the work can be done in-person and remotely. Work schedules can be determined between the Pastor and the Parish administrator.

 

Essential Administrator Functions

  • Provide administrative and clerical assistance to the pastor, church staff and leadership
  • Participate in monthly online Episcopal Church in Minnesota Communicators meeting
  • Maintain the congregational membership and mailing lists
  • Print and assemble all materials for worship, such as cantor packets, etc.
  • Design and print weekly worship bulletins and resources for both the 8:30 and 10:30am services
  • Maintain and communicate church calendar in Google Calendar
  • Answer and direct phone calls to the church
  • Prepare, print and distribute quarterly correspondence to parishioners and others 
  • Receive and distribute incoming mail and deliveries in a timely manner
  • Pick up incoming mail and ensure outgoing mail, packages and other parcels are sent in a timely manner
  • Maintain confidentiality
  • Order and maintain church office, equipment and supplies, including for copier and music copyright
  • Assemble and e-mail weekly congregational Good News announcements
  • Update church website/Facebook page with events and photos
  • Assist with the communication of Christ Church events to the wider community
  • Liaison with financial volunteers for stewardship season communication, and other communication as necessary
  • Liaison with Building and Grounds to maintain door unlocking schedule and facility use calendar
  • Regularly update and maintain announcement screen in front entryway


 

Minimum Qualifications

  • Competency in Microsoft Excel, Word, and Google Docs
  • Able to project a positive, caring, and cooperative attitude while working with others
  • Able to work independently
  • Must be able to successfully pass a background check
  • Must participate in online Safe Church training within three months of hire

 

Extra Qualifications

  • Experience with Constant Contact or a similar software, or a willingness to learn
  • Experience with website maintenance, or a willingness to learn
  • Experience using Facebook and Instagram, or a willingness to learn

 

Physical Requirements

  • Able to sit for extended periods of time
  • Able to see a computer screen
  • Able to do repetitive tasks, such as typing, folding, stapling, etc.
  • Able to speak with others, both over the phone and in person
  • Able to multi-task
  • Able to courteously engage visitors, staff, and church and community members in interactions

 

Core Competencies


 

Organizing. Can gather and organize information in order to create an efficient office environment; can orchestrate multiple duties at once; can use resources effectively and efficiently.

 

Communication. Can communicate clearly with others, both in writing and speaking; can keep confidential information when appropriate; can communicate in a variety of media, including e-mail, images, and the written word.

 

Interpersonal Relationships. Can work closely with the pastor, church staff and leadership; relates well to all kinds of people, inside and outside of the congregation; builds appropriate rapport in person and over the phone; builds effective and constructive relationships; able to maintain personal and professional boundaries; uses diplomacy and tact; is regarded as a team player.

 

Planning. Accurately assesses the length and difficulty of a project; sets objectives, goals, and deadlines; able to work on their own and to be self-motivated; anticipates and adjusts for problems and roadblocks, measures performance against goals; evaluates results.

 

Applicants should submit a resume no later than January 15, 2024, to ------------.