The Accounting Clerk performs a variety of accounting, bookkeeping and financial tasks to include keeping financial records updated, preparing reports and reconciling bank statements. The Accounting Clerk will also run accounting software programs (e.g. Traverse) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. The successful accounting clerk will be familiar with all accounting procedures and have a flair for numbers. Ultimately, the Accounting Clerk will ensure that the company’s daily accounting functions run accurately, effectively and timely.

Duties/Responsibilities:

• Provide accounting and clerical support to the Accounting Department, to include accounts payable and accounts receivable.
• Accounts Payable
  • Process invoices associated with accounts payable for payment purposes. 
  • Verify accuracy of invoices, audit for all corresponding attachments and ensure payments are charged to the appropriate accounts.
  • Enter invoices for payment to ensure timely payment and submit for approval.
  • Respond to and address vendor inquiries.
  • Issue weekly disbursement requests.
• Accounts Receivable
  • Collect and record customer payments for goods sold, services rendered and prepayments.
  • Process customer credit card payments.
  • Process and issue credit memos.
  • Verify, allocate, post and reconcile accounts receivable.
• Invoicing
  • Prepare customer invoices.
  • Process customer invoices and mail/email to customers.
  • Respond and address customer inquiries.
  • Serve as main contact for customer payments.
  • Issue Customer Statements monthly.
  • Assist with contacting customers for payment of past due invoices.
• Set up new customer and vendor accounts in ERP and Tax platforms.
• Receive and process Credit Applications and over the credit limit requests. 
• Monitor the accounting department email inbox and follow up as needed. 
• Respond and address vendor and customer inquiries.
• Assist with processing monthly expense reports.
• Assist with bank account reconciliations.
• Reconcile A/P and A/R statements.
• Maintain data in the company's accounting software
• Ensure compliance with GAAP principles statutory requirements and company policy.
• Maintain knowledge of acceptable accounting practices and procedures.
• Ensure that all other departments comply with internal policies and external regulations.
• Maintain accurate and up-to-date filing systems
• Ensure accuracy and effectiveness in all accounting tasks.
• Suggest ways to improve efficiency and spending.
• Provide support for the department, perform general accounting functions and other related duties as necessary or assigned.
• Embrace Lovibond’s core values of Integrity, Transparency, Respect, Performance, Excellence, Accountability and Communication

Skills & Knowledge: 

• Ability to remain organized and multi-task, and work both independently as well as part of a team while possessing a positive attitude.
• Ability to solve problems analytically and creatively.
• Excellent time management skills with the ability to manage and prioritize multiple projects and work within tight deadlines.
• Excellent verbal and written communication skills.
• Knowledge of accounting software.
• Proficient in Microsoft Office Suite, including strong skills in Teams, Outlook, Excel and Word.
• Possess good analytical skills and must be comfortable with numbers.
• Preference for accuracy, attention to detail, and organization.
• Strong interpersonal skills that allow one to work effectively with our customers, vendors, and co-workers while communicating and resolving issues.

Education, Experience, and/or Certifications:

• High School graduate or equivalent required, AA or AS Degree preferred.
• Minimum 2 years of experience in general accounting.
• Minimum 2 years of diversified administrative experience.