File Clerk/Project Assistant

A boutique civil litigation and appellate law firm in West Palm Beach is currently seeking a full-time File Clerk/Project Assistant to provide essential support to the firm’s founding partners and senior paralegal. This position is an excellent opportunity for someone early in his/her career who is looking for long-term stability in a support role. The position is not intended for candidates seeking a paralegal position. 

We are looking for a detail-oriented, fast learner with strong communication skills who can quickly adapt to our systems and contribute to a fast-paced legal environment. The ideal candidate is comfortable with written communication, including correct grammar, punctuation, and basic writing mechanics, and understands the importance of professionalism and confidentiality in a legal office.

The duties for this position include: 

• Maintaining and organizing the firm’s paperless filing system using PerfectLaw software, by profiling emails, pleadings, transcripts and other case-related documents
• Retrieving and downloading documents from online sources such as court websites, PACER, SunBiz and Westlaw
• Filing pleadings and other documents through the Florida Courts E-Filing Portal
• Preparing deposition notices and arranging court reporters and videographers
• Assisting with judge submissions
• Preparing and assembling electronic and physical notebooks and exhibit files
• Handling mailings, couriers and overnight deliveries
• Assisting with trial, hearing and deposition preparations
• Preparing new matter forms and performing conflict checks
• Sharing reception phone duties
• Monitoring and ordering office supplies
• Providing other general administrative and clerical support as needed  

The skills required for this position include:

• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Working knowledge of grammar, punctuation and standard writing conventions
• Quick learner with the ability to adapt to new software, procedures and priorities
• Excellent typing and computer proficiency, including Microsoft Office 365
• Prior clerical or office experience required
• Legal experience is a plus, but not required
• Note: This position may not be suitable for candidates with advanced legal training or those seeking paralegal-level responsibilities

Schedule & Compensation: 

• 40-hours per week, Monday-Friday, 8:30 a.m. – 5:00 p.m. 
• Highly competitive salary, commensurate with experience 
• Benefits (once eligible) include: Health insurance, life insurance, 401(k), paid holidays and paid vacation
• In-office position with opportunity for professional growth