We are seeking a motivated and detail-oriented Bookkeeping Assistant to join our team. The ideal candidate will provide essential support in daily office operations, ensuring that tasks are completed efficiently and effectively. This role requires strong organizational skills, proficiency in various computer applications, and excellent customer service abilities. The Bookkeeping Assistant will play a crucial role in maintaining a productive work environment while assisting with administrative tasks.

Responsibilities

• Manage and organize office files, documents, and records to ensure easy access and retrieval.
• Provide clerical support including data entry, proofreading documents, and managing correspondence.
• Answer and direct phone calls, manage email correspondence, and distribute mail.
• Handle customer inquiries and provide exceptional service to clients both in-person and over the phone.
• Utilize QuickBooks for basic accounting tasks such as invoicing and expense tracking.
• Support team members with various administrative tasks as needed to enhance productivity.
• Maintain office supplies inventory and place orders when necessary.
• Collaborate with other departments to ensure smooth communication and workflow.
• Maintain and update employee records (both physical and electronic).
• Support the onboarding of new employees by preparing paperwork, coordinating orientation, and answering questions.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with QuickBooks is a plus.
• Excellent organizational skills to manage multiple tasks effectively.
• Bilingual abilities are highly desirable for enhanced communication with diverse clients.
• Exceptional customer service skills to foster positive relationships with clients and colleagues.
• Strong time management skills to prioritize tasks efficiently.
• Attention to detail for accurate data entry and proofreading of documents.
• Experience as a personal assistant or in a similar clerical role is advantageous.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits: 401(k), 401(k) matching, Dental insurance, Health insurance, paid sick time, Referral program, Vision insurance

Schedule: Mon-Fri 8 am - 4 pm

Join our team as a Bookkeeping Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment.