PROJECT MANAGER

Department:  Construction

Supervisor:    Construction Manager and Principals

Job Description:

The primary function of the Project Manager (PM) is to administratively coordinate assigned construction projects from the date of contract signing to receipt of final payment, and to complete each project at or under budget while maintaining the quality standards of the Company.  The Project Manager will be expected to work with members of the sales, estimating and design staff.  The PM has responsibility for all functions related to the project, both administratively and in the field, and directs the accurate and timely completion of each project. The PM is responsible for all project administration including construction documents, cost management, project schedule, organization, procurement, and close-out, while maintaining compliance with contractual requirements.  The PM shall be held accountable for strict enforcement of Company policies on each project he/she manages.

The PM is expected to practice professionalism, integrity, and courtesy at all times; participate in and contribute to the construction industry by developing the respect of our customers, employees, shareholders, suppliers, subcontractors, and the community.  The PM is considered a representative of the Company and will adhere at all times to our mission statement.

Reporting Relationships:

The Project Manager reports to the Sr. P.M. and Principals.  The Project Manager provides field direction to the Project Superintendent. 

Job Duties and Responsibilities:

The Project Manager’s duties and responsibilities shall include, but not be limited to, the following activities in accordance with the Company’s., Construction Policies and Procedures, or as directed by the Manager of Construction.

Preconstruction Phase:

• Develop and maintain a positive relationship with the client, and act as a direct liaison with the client from project start-up to completion.
• Provide solid management and leadership to the project team.
• Work closely with the Project Superintendent (PS) to develop a project schedule that meets both the objectives of the client and the company. 
• Ensure pre-planning efforts are being conducted throughout construction process.
• Assist with estimating and marketing efforts.
• Maintaining strong interdepartmental relationships.

Project Administration:

• Provide accounting staff with a schedule of values at the beginning of each project.
• Prequalify subcontractors.
• Monitor expenses and track job profitability through job costs and budget analysis; labor, materials and equipment; contract/subcontract administration, and back charges and claims on a month-to-month basis.
• Generate and/or review and distribute owner billings.
• Review subcontractor progress payments; route to accounting for payment in a timely manner.
• Maintain an active role in matters of Risk Management.
• Preparation and execution of prime contract, subcontractor contracts, change orders, and purchase orders.
• Maintain documentation of weather delays and time extensions.

Construction Phase:

• Review FF&E (furniture/fixture/equipment) and finish items with owner prior to purchasing.
• Obtaining approvals for all soils, concrete and structural submittals/shop drawings, and distribute as required.
• Secure materials, suppliers, and subcontractors.
• Monitor quality control on all projects.
• Participate in departmental meetings to ensure compliance with project schedules and to provide Principals with updated project progress reports.
• Provide accurate project reporting to the Principals on a month-to-month basis.
• Conduct weekly project meetings

Close-out:

• Coordinate with subcontractors and suppliers to expedite project closeout.
• Inspect assigned projects with the owner and Superintendent to formulate a punch list prior to project closeout.
• Ensure Superintendent executes a timely completion of all punch list items so as to meet the project schedule.
• Receive/review complete set of all current project field records (i.e. as-builts, log books, testing/inspection reports) form the Superintendent.
• Review completed as-builts and owner manuals’ turn over/review with owner.
• Participate in project team performance evaluation; design completeness and accuracy, budget, buyout confirmation, superintendent performance, construction performance.

Other:

In special cases, the Project Manager may be directed by the Principals to perform duties not associated with any particular project.  These special assignments shall be carried out in an efficient and expeditious manner.

Technical:

This position requires a degree in either Constructions Management, Civil Engineering, Architecture (or a related field), or equivalent education and/or field experience.  The person selected for this position must be able to communicate effectively and apply management techniques in a manner that will maximize overall project effectiveness and owner satisfaction.  A fundamental knowledge of contract law and project accounting is expected.  This position is management level and requires a minimum of six years of relevant supervisory and managerial experience in order to qualify.

The PM must be computer literate and have a thorough understanding of construction related spreadsheets/scheduling, and job costing software programs.

Personal Appearance/Clothing:

Personal appearance, proper hygiene and appropriate attire are important to our work practices.  Our customers gauge the quality of our company by the attention we show to personal appearance and attire.  Each employee personally represents the Company and is required to dress in an appropriate manner.  Every employee of the Company contributes to the company’s overall public image during working hours.  Appropriate attire enhances an employee’s effectiveness in providing superior service. Employees are expected to report to work wearing clean clothing.  Office employees are expected to wear business attire Monday through Thursday. Jeans are permitted on Fridays and inclement weather days.  A neat, well-groomed appearance is important to the employee, their fellow workers and to our customers.  The company does not object to employees having reasonably long hair if it is groomed. Nor does it object to mustaches and/or beards if they are kept trimmed and do not hinder the employee’s performance or safety on the job.