Job Posting Template: Office Administrator

Position: Office Administrator
Location: Faith in Action in Red Wing
Employment Type: Part time (Tuesdays and Thursdays 8:00am-3:30pm consistently) and organizational events as needed)
Salary/Compensation: $16.50- $18 an hour

About Us:

Faith in Action in Red Wing is a nonprofit organization dedicated to enhancing the lives of individuals in the Red Wing, Minnesota area by providing volunteer-based support services. Its mission centers around fostering a stronger, more connected community through free transportation services, friendly home visits, and book calls.

Position Overview:

We are seeking a detail-oriented and highly organized Office Administrator to support our operations. This role is critical to ensuring smooth day-to-day activities, effective communication, and exceptional service delivery for our clients and staff and board. A friendly, caring and collaborative personality is vital as part of our creative and positive work culture.

Responsibilities:

Office Support:

• Provide general administrative assistance to the Executive Director as needed.
• Procure office supplies/food items as required.

Communication and Record-Keeping:

• Maintain accurate and up-to-date records of scheduled rides, drivers, volunteers, and ride recipients.
• Report on any issues or concerns to the Executive Director promptly.
• Handle phone calls and relay messages to staff, drivers and clients as necessary.
• Record income in QuickBooks and manage grant reporting documentation.

Outreach and Communication:

• Develop and distribute monthly e-newsletters.
• Oversee and update the organization’s social media channels to ensure effective engagement.

Ride Coordination:

• Receive and manage ride requests from clients.
• Coordinate with drivers to meet ride needs efficiently.

Driver Support:

• Follow up with drivers to confirm completion of their scheduled rides.

Requirements:

• Proven experience in an administrative role.
• Working knowledge of QuickBooks is essential.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in [Microsoft Office Suite/Google Workspace/other relevant software].
• Familiarity with social media management and newsletter tools is a plus.
• Must live in/near Red Wing, MN

What We Offer:

• PTO, Paid Holidays
• Opportunity to make life-changing impact in people’s lives
• A supportive and collaborative work environment

How to Apply: Please send your resume and a brief cover letter to ------------ with the subject line "Office Administrator Application – [Your Name]". Applications will be accepted until [December 31st].

We look forward to hearing from you!

Faith in Action is an equal-opportunity employer and values diversity in the workplace.