Job Purpose  

Under minimal supervision, the Sr. Staff Accountant coordinates financial activities for assigned division(s) and/or unit(s), completes funding source required billings and other reports, assures all financial activity is reflected accurately in the agency general ledger, monitors budget-to-actual expenses for assigned units, and can make prudent decisions that are timely, well researched, and reflect awareness of impact.  

They will make recommendations and provide ongoing communication with business directors and/or program managers to assure financial aspects are managed according to GAAP, UGMS, Federal UGG, Contract and/or Grant terms as appropriate and is also responsible for training new staff and monitoring their work for accuracy and meeting work deadlines.  

Essential Functions  

Prepare billings, related journal entries and monthly financial information for assigned divisions 

Responsible for the timely and accurate submission of program billings and other required reporting on a monthly, quarterly, and annual basis for their projects 

Identify expenses that have occurred but have not been invoiced to determine if an accrual should be created 

Recognize all division revenues per contract/grants monthly 

Prepare grant billings and monitor AR for the division 

Review and approve all appropriate year-end accrual/encumbrance documentation 

Approve account distribution on check request and verify that proper signatures have been obtained 

Verify that funding is in the budget for any payment requests received 

Review monthly replenishment check requests to ensure compliance with operating procedures and to verify account distribution 

Reconcile balance sheet accounts as assigned on a monthly basis 

Assist with the preparation for year-end audit of independent auditor 

Plan, coordinate, and prepare for program auditors as necessary 

Attend budget and financial statement review meetings as requested 

Prepare Record of Cash Receipts (ROCR) for input daily, verifying all general ledger coding, AR customer number, and invoice number are complete and accurate 

Cross-train and assist with accounting activities for BH, DS and ECS divisions 

Accurately complete special projects as assigned  

May assist with other responsibilities in the absence of relevant personnel 

Identify and implement cost saving ideas 

Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community.  We Provide Access to Services.  We Link People to Resources.  We Empower People.” 

Perform other job duties or responsibilities as requested or assigned.