Live the Life

ACCOUNTING COORDINATOR

Company Description:

Live the Life Ministries is a faith-based nonprofit headquartered in Tallahassee Florida. Celebrating its 25th anniversary, Live the Life is a statewide organization with offices in Tallahassee, Jacksonville, Orlando, and Panama City, providing individuals and couples the practical tools, skills and resources needed to transform marriages and families. Live the Life is recognized nationally in the marriage and relationship education field.

JOB DESCRIPTION 

The Accounting Coordinator reports directly to the Full Charge Bookkeeper (FCB) and will primarily be responsible for recording Accounts Payable, Accounts Receivable, and assisting with other General Ledger and financial reporting processes. 

Based on the duties described below, this is a Full-time exempt position with benefits. 

Scope of Responsibilities: 

Principal activities include providing a variety of recordkeeping services including but not limited to accounts payable, accounts receivable, bank deposits, and general ledger.  Additional activities include providing back-up administrative support as needed, which may also include accounting, fundraising and donor projects.   

Detailed Responsibilities: 

• Cash Receipts 
  • Review, record, and reconcile daily cash receipts to bank deposits   
  • Monitor balances in checking accounts 
  • Make bank deposits and reconcile bank register in QuickBooks
  • Run daily AR aging
  • Reconcile all payment methods such as Bloomerang, Stripe, PayPal, Venmo
• Accounts Payable   
  • Review all invoices for correct verification, coding, approvals, and overall accuracy
  • Review and approve expenses in B------------; ensuring data syncs to QuickBooks properly
  • Process, enter and post accounts payable for weekly check runs
  • Process and post approved grant checks from all funds
  • Verify and prepare payment for approved staff expenses
  • Print and prepare checks for signature and mailing 
  • Review “requests for payment” for all payments made to independent contractors to determine if amounts to be paid comply with contractual agreements with the contractors
  • Create WIX and send invoices to customers
  • 1099 reporting and preparation
  • Run daily AP aging 
• General Ledger 
  • Assist the FCB in preparing and reconciling general ledger accounts. 
  • Assist in conducting the timely month-end closing; ensuring AP, AR, and cash accounts reconcile to P&L
  • Resolve all outstanding checks past their stale date 
  • Assist with research, collect, compile, and analyze information from various sources on a variety of specialized accounting topics. 
  • Assist with preparing and distributing in a timely fashion various ad-hoc accounting-related reports.
• Administrative Support
  • Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation. 
  • Assists and supports the FCB in preparation of internal or external audits.
  • Coordinate company van rental process
  • Assist with clerical duties that include but not limited to reception area coverage, distributing mail and packages delivered, digital and manual filing, scanning, copies, in/outbound phone calls, and emails (including LTL info email)
  • Assist in ensuring compliance with all company policies directly impacting financials (credit card, travel reimbursement)
  • Other duties as assigned by the President and FCB 
  • Adhoc reports as needed

Desired Qualifications: 

• Associate degree or Technical Certifications with major course work in accounting or a related field. 
• 2-3 years accounting experience including accounts receivable and accounts payable. 
• QuickBooks online (required)
• Knowledge of GAAP and FASB requirements as they apply to nonprofit agencies 
• Knowledge of accounting procedures and 1099 preparation
• Proficiency in Microsoft Office, specifically Excel and Google Workspace
• Attention to detail with accurate data entry skills. 
• Proven ability to meet deadlines. 
• Organized and capable of managing multiple tasks and priorities. 
• Must be flexible to adapt quickly to a growing organization. 

Physical Requirements Position requires minimal lifting (up to 50 lbs.); majority deskwork

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person