Candidate Requirements

● Detail oriented, very organized, self-motivated, effective time management with advanced computer skills

● Thrives in a fast-paced environment and does not get distracted easily

● Critical thinker who can solve problems on their own

● Highly Proficient in Microsoft Excel and tech savvy enough to learn Ivy/Houzz (interior design project management software)

● Software proficient in basic website backend (no coding needed)

● Strong clerical skills for maintaining accurate records

● Excellent calendar management skills to ensure timely deliveries

Daily & Monthly Responsibilities

● Procurement and General Accounting

o Place orders and make payments (ACH, CC, on portal, etc.) to vendors

o Ensure that invoices match purchase orders and record payments in interior design project management software

o Keep account files with payment terms up to date

o Save all accounts payable documents in designated file locations

o Track shipments to ensure timely deliveries and create and update project tracker with shipping status for all purchased goods

o Monitor inventory levels and backordered products

o Coordinate deliveries and installs with receiving companies and assist in facilitating smooth operations between freight companies and receivers

o Regularly send updated project tracker to clients

o Mark inventory as delivered in project management software and on project tracker

o Invoice for design time to clients on a monthly basis or as needed

o Keep track and make payments for all office recurring expenses (software subscriptions, utilities, rent, etc.).

● Develop, implement, and monitor day-to-day operational systems and processes that provide visibility into goals, progress, and challenges for key initiatives

o Marketing, Inquiries, Client On-boarding, Client Off-boarding

● Build and maintain relationships with employees, external partners, clients and vendors

o Communication pertaining to project scheduling & daily operations

o Coordinate & set up meetings

● Plan, monitor, and analyze day-to-day performance of the operations to ensure efficient and timely completion of tasks

o Review weekly schedule with team to keep everyone on track

● Implement strategic marketing plan

o Ongoing maintenance of website and Houzz profile

Schedule: 25-30 hour work week in person (not to exceed 30 hours) Monday through Friday, with a 30-minute lunch break