Office Administrator - Door and Window Distributor

Company: Monarch Custom Doors

Location: Windsor, Colorado (work remote)

About Us: Monarch Custom Doors is a well-established distributor of high-quality doors and windows, serving both residential and commercial clients in the US and Canada. Our commitment to excellence and customer satisfaction sets us apart in the industry.

Position Overview: We are seeking an organized and detail-oriented Office Administrator to join our team. As the Office Administrator, you will play a pivotal role in ensuring the smooth functioning of our daily operations. Your responsibilities will encompass billing, invoicing, shipping coordination, collections, and general administrative tasks.

Responsibilities:

1. Billing and Invoicing:
   • Generate accurate invoices for completed orders.
   • Verify pricing, discounts, and payment terms.
   • Address any billing discrepancies promptly.
   • Maintain records of invoices and payments.
2. Shipping and Logistics:
   • Coordinate shipments of doors and windows to customers.
   • Work closely with logistics partners to ensure timely delivery.
   • Track shipments and address any issues during transit.
3. Collections:
   • Monitor accounts receivable and follow up on outstanding payments.
   • Communicate with clients regarding overdue invoices.
   • Collaborate with the finance team to manage collections effectively.
4. General Administrative Tasks:
   • Answer phone calls, respond to emails.
   • Maintain organized files and records.
   • Assist with office supplies management.
   • Handle other administrative duties as needed.

Qualifications:

• Experience: Minimum of 2 years in office administration or related field.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational skills and attention to detail.
  • Excellent communication and problem-solving abilities.
  • Familiarity with inventory management software is a plus.

Benefits:

• Competitive salary