Community Engagement Coordinator
Position Summary:
The Community Outreach Engagement Coordinator (COEC) plays a vital role in developing and supporting Douglas County’s Perinatal Task Force, while working with Healthy Start Manager to help develop a family engagement model for each site, increasing the participation of community members in the Perinatal Task Force and its activities, and coordinating listening sessions, and community events.
You will provide day-to-day oversight, facilitation, and coordination of the Perinatal Task Force in Douglas County. You will work closely with the Task Force’s leadership team, the Healthy Start Program Manager, the HCCSO Executive Director, the Josephine County COEC, community members and community partners, to achieve effective communication, and engagement with the community.
You will also work closely with Healthy Start sites to develop strategies to better engage program participants, to gather participant feedback on services provided, to engage participants in the Task Force and its activities, and to organize and coordinate community events and trainings, including listening sessions, trainings and community education programs, and annual Community Baby Shower events.
Experience working with families in the community, and the ability to build rapport with the priority population served by the Healthy Start Program is required. You will be committed to maternal and child health, the role of fathers, and community-based programming. You will have the capacity to build relationships with diverse individuals and community organizations.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Perinatal Task Force Coordination
Manage, coordinate and document work plans with the Leadership Team (Executive Director, HS Manager, and Jackson COEC)
The Leadership Team will work together to create the structure and vision for the meetings and the COEC will implement
COEC will bring the work plan once a month to our staff meeting to present and gather feedback
In coordination with the Healthy Start Manager, oversee coordination and organization of Perinatal Task Force Leadership Team, full coalition and any Coalition Work Groups, with a special focus on developing a community engagement plan
Responsible for coordinating the logistics of meetings and events – which includes meeting venues, food, communication, agendas, minutes, etc.
Ensure successful completion of all activities and deliverables from the task force; provide timely reports as required; maintain reliable, consistent record-keeping and reporting as required by the federal grant requirements.
Serve as lead contact for the Task Force
Community Engagement
Build and maintain relationships with key community stakeholders, including health, early childhood education, social service, and grassroots groups
Work to integrate impacted community members into all aspects of the Perinatal Task Force’s work
Support development and implementation of community engagement plans
Conduct listening sessions for feedback
Communications
Manage internal communications and develop and maintain a central database with list-servs of Task Force members
Ensure that frequent, effective and efficient communication takes place with Task Force members
Communicate the objectives of the Task Force to the community and potential partners
Outreach
Engage with cross-sector partners to ensure that perinatal health issues are promoted in the region
Promote events, trainings, and services offered by community partners and organizations on the HCCSO website, social media, Basecamp, and weekly email blasts.
Ensure that Task Force activities are included and maintained on the HCCSO website, Facebook and Twitter accounts with appropriate updates and current initiatives
Event Planning
Communicate and work with partners to host and execute events, trainings, and education/outreach activities
Ensure that flyers and promotional materials for all coalition events and trainings are created and distributed
Oversee set-up of all events in Eventbrite and manage registration activities
Oversee ongoing room reservations, and catering for all meetings and events
Additional Responsibilities
Commuting between Douglas and Josephine counties monthly
May include some evening and weekend work
Travel to DC annually and other conferences as needed
Must be committed to organizational mission and fiscal responsibility
Conduct other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
Basic understanding of maternal/child health issues and the social determinants of health
Proficient in building rapport with low income families, and others experiencing health disparities
Commitment to Collective Impact concepts
Strong skills in project management
Strong collaboration skills
Experience with community engagement and community-led initiatives
Higher Education Degree and/or relevant experience
Excellent written and interpersonal communication skills
Able to develop and maintain cooperative working relationships with a wide range of people
Excellent organizational and record-keeping skills
Proficient facilitation skills
Proficient in working with self-awareness along with having proven self-monitoring and self-correcting abilities.
Proficient with Word, Excel, Outlook, PowerPoint, social media, and website maintenance
Able to think strategically, develop and implement effective work plans
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing this job, the employee is regularly required to reach with hands and arms. The employee is frequently required to stand, walk, and use hands to handle, feel, or operate objects or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee must occasionally lift and/or move up to twenty pounds. Specific vision abilities required by this job include close vision and the ability to adjust and focus.
The work environment is an office setting. Employee may be required to travel to other organizations, community gathering places, etc. Regular travel between Jackson and Josephine Counties, as well as infrequent travel to other parts of Oregon is also part of this position.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
To apply, email resume at cover letter to ------------
The Community Outreach Engagement Coordinator (COEC) plays a vital role in developing and supporting Douglas County’s Perinatal Task Force, while working with Healthy Start Manager to help develop a family engagement model for each site, increasing the participation of community members in the Perinatal Task Force and its activities, and coordinating listening sessions, and community events.
You will provide day-to-day oversight, facilitation, and coordination of the Perinatal Task Force in Douglas County. You will work closely with the Task Force’s leadership team, the Healthy Start Program Manager, the HCCSO Executive Director, the Josephine County COEC, community members and community partners, to achieve effective communication, and engagement with the community.
You will also work closely with Healthy Start sites to develop strategies to better engage program participants, to gather participant feedback on services provided, to engage participants in the Task Force and its activities, and to organize and coordinate community events and trainings, including listening sessions, trainings and community education programs, and annual Community Baby Shower events.
Experience working with families in the community, and the ability to build rapport with the priority population served by the Healthy Start Program is required. You will be committed to maternal and child health, the role of fathers, and community-based programming. You will have the capacity to build relationships with diverse individuals and community organizations.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Perinatal Task Force Coordination
Manage, coordinate and document work plans with the Leadership Team (Executive Director, HS Manager, and Jackson COEC)
The Leadership Team will work together to create the structure and vision for the meetings and the COEC will implement
COEC will bring the work plan once a month to our staff meeting to present and gather feedback
In coordination with the Healthy Start Manager, oversee coordination and organization of Perinatal Task Force Leadership Team, full coalition and any Coalition Work Groups, with a special focus on developing a community engagement plan
Responsible for coordinating the logistics of meetings and events – which includes meeting venues, food, communication, agendas, minutes, etc.
Ensure successful completion of all activities and deliverables from the task force; provide timely reports as required; maintain reliable, consistent record-keeping and reporting as required by the federal grant requirements.
Serve as lead contact for the Task Force
Community Engagement
Build and maintain relationships with key community stakeholders, including health, early childhood education, social service, and grassroots groups
Work to integrate impacted community members into all aspects of the Perinatal Task Force’s work
Support development and implementation of community engagement plans
Conduct listening sessions for feedback
Communications
Manage internal communications and develop and maintain a central database with list-servs of Task Force members
Ensure that frequent, effective and efficient communication takes place with Task Force members
Communicate the objectives of the Task Force to the community and potential partners
Outreach
Engage with cross-sector partners to ensure that perinatal health issues are promoted in the region
Promote events, trainings, and services offered by community partners and organizations on the HCCSO website, social media, Basecamp, and weekly email blasts.
Ensure that Task Force activities are included and maintained on the HCCSO website, Facebook and Twitter accounts with appropriate updates and current initiatives
Event Planning
Communicate and work with partners to host and execute events, trainings, and education/outreach activities
Ensure that flyers and promotional materials for all coalition events and trainings are created and distributed
Oversee set-up of all events in Eventbrite and manage registration activities
Oversee ongoing room reservations, and catering for all meetings and events
Additional Responsibilities
Commuting between Douglas and Josephine counties monthly
May include some evening and weekend work
Travel to DC annually and other conferences as needed
Must be committed to organizational mission and fiscal responsibility
Conduct other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
Basic understanding of maternal/child health issues and the social determinants of health
Proficient in building rapport with low income families, and others experiencing health disparities
Commitment to Collective Impact concepts
Strong skills in project management
Strong collaboration skills
Experience with community engagement and community-led initiatives
Higher Education Degree and/or relevant experience
Excellent written and interpersonal communication skills
Able to develop and maintain cooperative working relationships with a wide range of people
Excellent organizational and record-keeping skills
Proficient facilitation skills
Proficient in working with self-awareness along with having proven self-monitoring and self-correcting abilities.
Proficient with Word, Excel, Outlook, PowerPoint, social media, and website maintenance
Able to think strategically, develop and implement effective work plans
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing this job, the employee is regularly required to reach with hands and arms. The employee is frequently required to stand, walk, and use hands to handle, feel, or operate objects or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee must occasionally lift and/or move up to twenty pounds. Specific vision abilities required by this job include close vision and the ability to adjust and focus.
The work environment is an office setting. Employee may be required to travel to other organizations, community gathering places, etc. Regular travel between Jackson and Josephine Counties, as well as infrequent travel to other parts of Oregon is also part of this position.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
To apply, email resume at cover letter to ------------
