Administrative Assistant
Contemporary Surface Solutions is in search of a Bilingual Administrative Assistant to join our growing company. Our fast-pace environment is centered on teamwork, communication, and a sense of family. The ideal candidate is an individual with 2-3 years of experience and eagerness to grow and develop with us. This full-time position offers a competitive wage, health benefits, 401K.
The Administrative Assistant assists the Vice President in various components of Commercial and Residential construction projects and will work in conjunction with other Team Members to ensure the quality and timeliness of project completion.
In this role, responsibilities include:
• Greet Customers & Employees
• Answer Phones & Direct Phone calls to other Team Members
• Distribute Mail
• Manage Office Supplies
• Assist with Project Managers & Other Employees
• Translate for Spanish Speaking Employees
• Set Up Hard Files for Jobs & Employees
• Distribute Paychecks, Direct Deposit Stubs & Employee Monthly Benefit Items
• Setup New Job files in QuickBooks
• Create E-files for Jobs & Clients
• Create & Mail Prelim Notices
• Request & Distribute Insurance Certs
• Assist in Billing for Small Projects
• Entry of AP invoices and Approvals from Project Managers and filing receipts
• Assist in weekly timecard entry
• Track Material Shipment & Coordinate with Warehouse
Qualifications/Experience:
• A minimum requirement of a Highschool Diploma
• Must have a minimum of Two (2) years of commercial construction experience in an administrative position or Assistant capacity (co-op and internship accepted)
• Reviewing Invoices, COI, etc. and identifying compliance with project scope
• Strong leadership skills
• Ability to manage multiple jobs concurrently
• Excellent oral and written communication skills
• Critical thinking and decision-making skills
• Problem-solving skills (overcome complex obstacles and push a project forward)
• Ability to prioritize and manage time
• Proficient in Office 360 (Outlook, Excel, Word, etc.) and QuickBooks
• Self-motivated and driven
• Strong work ethic and “can-do” attitude
At Contemporary Surface Solutions, we strive to create a positive employee experience and as the Administrative Assistant, you are expected to uphold company standards/procedures and set an example. To accomplish company objectives, you will assist our Team in implementing company policies, supporting team members, conducting training, and contributing to an overall positive work environment!
Please fill out application online: ------------/administration/
The Administrative Assistant assists the Vice President in various components of Commercial and Residential construction projects and will work in conjunction with other Team Members to ensure the quality and timeliness of project completion.
In this role, responsibilities include:
• Greet Customers & Employees
• Answer Phones & Direct Phone calls to other Team Members
• Distribute Mail
• Manage Office Supplies
• Assist with Project Managers & Other Employees
• Translate for Spanish Speaking Employees
• Set Up Hard Files for Jobs & Employees
• Distribute Paychecks, Direct Deposit Stubs & Employee Monthly Benefit Items
• Setup New Job files in QuickBooks
• Create E-files for Jobs & Clients
• Create & Mail Prelim Notices
• Request & Distribute Insurance Certs
• Assist in Billing for Small Projects
• Entry of AP invoices and Approvals from Project Managers and filing receipts
• Assist in weekly timecard entry
• Track Material Shipment & Coordinate with Warehouse
Qualifications/Experience:
• A minimum requirement of a Highschool Diploma
• Must have a minimum of Two (2) years of commercial construction experience in an administrative position or Assistant capacity (co-op and internship accepted)
• Reviewing Invoices, COI, etc. and identifying compliance with project scope
• Strong leadership skills
• Ability to manage multiple jobs concurrently
• Excellent oral and written communication skills
• Critical thinking and decision-making skills
• Problem-solving skills (overcome complex obstacles and push a project forward)
• Ability to prioritize and manage time
• Proficient in Office 360 (Outlook, Excel, Word, etc.) and QuickBooks
• Self-motivated and driven
• Strong work ethic and “can-do” attitude
At Contemporary Surface Solutions, we strive to create a positive employee experience and as the Administrative Assistant, you are expected to uphold company standards/procedures and set an example. To accomplish company objectives, you will assist our Team in implementing company policies, supporting team members, conducting training, and contributing to an overall positive work environment!
Please fill out application online: ------------/administration/
