Administrative Assistant
Job Title: Administrative Assistant
Employment status: Part Time (16-20 hours per week), $25/hour
Number of Position: 1
Location: San Francisco, California
Travel: As and when necessary
Reports to: Director of Strategic Partnerships (DoSP)
Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
Responsibilities
Development Tasks
• Assist in timely entry of donations/donor data into e-CRM database
• Provide administrative support and coordinate logistics for CPI events including Board meetings
• Support DoSP with various fundraising campaign related mailings
Finance Tasks
• Receive, record, and deposit mailed-in donations
• Manage the mailing of employee and contractor tax forms
• Assist in processing payables, receivables, communicating with vendors.
• Serve as a resource person to support activities related to the US office.
Admin & HR Tasks
• Receive incoming mail and voicemail and relay correspondence to respective departments
• Monitor office phone and respond to voicemail messages
• Assist in contacting Insurance Agencies and US-based vendors as and when necessary.
• Assist in scanning, filing, and maintaining document retention compliance
Essential Skills
· A bachelor's degree
· Prior experience in administrative support is a plus
· Display strong work ethic and initiative
· Consistently communicate in an amiable & professional manner with internal & external parties
· Work well with a team as well as independently if needed
· Demonstrate flexibility, with a strong capacity to multi-task with accuracy, and adapt to quickly changing priorities
· Possess strong integrity and sensitivity for confidential materials
CPI’s Value
At CPI, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
Note to Candidate
Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
Because of the large volume of applicants, only shortlisted candidates will be contacted.
Contract and position is contingent upon successful award of the project and final approval by the donor.
About Community Partners International (CPI):
Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
Employment status: Part Time (16-20 hours per week), $25/hour
Number of Position: 1
Location: San Francisco, California
Travel: As and when necessary
Reports to: Director of Strategic Partnerships (DoSP)
Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
Responsibilities
Development Tasks
• Assist in timely entry of donations/donor data into e-CRM database
• Provide administrative support and coordinate logistics for CPI events including Board meetings
• Support DoSP with various fundraising campaign related mailings
Finance Tasks
• Receive, record, and deposit mailed-in donations
• Manage the mailing of employee and contractor tax forms
• Assist in processing payables, receivables, communicating with vendors.
• Serve as a resource person to support activities related to the US office.
Admin & HR Tasks
• Receive incoming mail and voicemail and relay correspondence to respective departments
• Monitor office phone and respond to voicemail messages
• Assist in contacting Insurance Agencies and US-based vendors as and when necessary.
• Assist in scanning, filing, and maintaining document retention compliance
Essential Skills
· A bachelor's degree
· Prior experience in administrative support is a plus
· Display strong work ethic and initiative
· Consistently communicate in an amiable & professional manner with internal & external parties
· Work well with a team as well as independently if needed
· Demonstrate flexibility, with a strong capacity to multi-task with accuracy, and adapt to quickly changing priorities
· Possess strong integrity and sensitivity for confidential materials
CPI’s Value
At CPI, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
Note to Candidate
Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
Because of the large volume of applicants, only shortlisted candidates will be contacted.
Contract and position is contingent upon successful award of the project and final approval by the donor.
About Community Partners International (CPI):
Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
